08/05/2026
NOTICE TO CONTRACTORS
INVITATION TO BID
ROOF PROJECT
OLD DEPOT MUSEUM, also known as the Ottawa Santa Fe Depot
OTTAWA, KANSAS
Building Description
Completed in 1888, the two-story limestone building with a prominent tern-metal roof served as a depot for the Southern Kansas and the AT&SF railroad lines until 1962, when the structure was donated to the Franklin County Historical Society. FCHS reopened the building as the Old Depot Museum in 1963.
Project Description
Repair all built-in gutters on the North, West, and South sides of the building including replacement of the metal lining, adding expansion joints, and replacing damaged wood as needed. Additionally, repair the West side roof including replacement of deteriorated rafters causing dormers to fail, installation of effective flashing, and replace damaged wood, underlayment, and metal as needed.
Detail of Work
• Remove existing bottom row of standing seam panels to access built-in gutters. Remove existing built-in gutter.
• Remove any damaged or rotted wood discovered and replace in accordance with original construction methods.
• Fabricate and install new built-in metal gutters with expansion joints positioned appropriately to allow for proper operation.
• Remove existing metal from dormers and valleys. Replace any rotted or damaged wood discovered in accordance with original construction methods.
• Install new underlayment where necessary. Replace any deteriorated rafters used in construction of west side dormers.
• Fabricate and install new valley metal and any other necessary flashings on west side dormers.
• Reinstall all original roof panels removed during project. Fabricate new metal standing seam roofing to match original as needed to replace any damaged or failing roofing that was removed during project.
• Clean up site and dispose of all waste.
General Conditions
• Repair work to be in accordance with the Secretary of the Interior’s Standards for Rehabilitation. Viewable at https://www.nps.gov/tps/standards//rehabilitation/rehab/stand.htm
• To ensure consistency of materials and appearance, work must generally match the appearance of the repair work completed in 2023.
• Certificates of insurance, performance, and materials payment bonds required as security for faithful performance and the payment of all bills and obligation arising from the contract.
• Storage and the handling of all materials must be in a manner which prevents additional loss, deterioration and damage; storage area to be designated by project administrator.
• All work subject to review by the Kansas State Historical Society throughout the duration of the project.
• Compliance with all applicable laws and statutory regulations required.
Sealed Bids should be labeled “Old Depot Museum HTF Grant Project #2 Roof Project.” Bids will be received by Diana Staresinic-Deane, Franklin County Historical Society, PO Box 145, Ottawa, KS 66067, or hand-delivered to 2011 East Logan Street, Ottawa, Kansas, until 5 p.m. on August 25, 2026, for the work noted above according to the accompanying scope of work approved by the Kansas State Historic Preservation Office. This structure is listed on the National Register of Historic Places. All work must comply with the Secretary of the Interior’s Standards for Rehabilitation.
Sealed bids will be publicly opened by 7:00 pm on August 26, 2026 during a Zoom board meeting. Parties interested in observing the opening bids are welcome to attend the public meeting and can also contact Diana Staresinic-Deane at [email protected] to receive a link to watch the meeting.
All inquires about the Invitation to Bid may be directed to Diana Staresinic-Deane, 785-242-1232 or [email protected]. Bids will be received on a total bid price basis and shall include a sum to cover the cost of all items of the contract, including insurance, materials, and performance bonds.
Proposals received after the date and time indicated above for opening shall be considered late and therefore shall not be considered for award. The Bid will be awarded on the basis of cost and performance; to the Bidder who, in the Owner’s judgement, is the lowest, most qualified, responsible and responsive Bidder. Owner reserves the right to reject any and all Bids and to reject the Bid of any Bidder if the Owner believes it would not be in the best interest of the Owner to make an award to that Bidder. In the event that costs exceed resources available by the HTF Grant and FCHS, the Owner also reserves the right to re-evaluate the scope of work. The successful Bidder must deliver to the Owner certificates of insurance, performance and material payment bonds as security for faithful performance and the payment of all bills and obligations arising from the contract. The successful firm will be required to comply with all applicable laws and statutory regulations. No Bidder shall in any way directly or indirectly, discriminate against any person because of age, race, color, handicap, s*x, national origin or religious creed.
This project is partially supported by the Heritage Trust Fund grant program from the Kansas State Historical Society.