Steppingstone Farm Museum seeks an innovative individual with vision, skills, talent, and leadership ability to manage the private event rental use of the museum's facilities.
The Site Coordinator responsibilities will include handling event inquiries, scheduling, provide tours, and handling private event contracts. The position reports to the Museum's Executive Director. The site coordinator will at all times be respectful of staff, volunteers, the public, the historic structures and the surrounding natural environment and complete work in a way that meets the special needs of the site.
Position Requirements/Essential Functions:
Must be responsible, dependable, punctual, energetic worker, with the ability to work efficiently and independently on both routine tasks and special projects. Requires service orientation; time management skills; attention to detail; and the ability to problem solve and meet deadlines. Must be safety conscious, site conscious, and professional; and have the ability to work independently and as part of a team. Must be highly organized. Must be able to work with visitor’s staff and volunteers in a positive, courteous, and polite manner. Must have the ability to communicate accurately and clearly both orally and in writing. Pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented, a “can do” approach to work. Some physical demands (such as lifting/carrying up to 50 pounds); extensive walking, stooping, bending, climbing, and lifting, indoor and outdoor work conditions are expected year-round. Current First Aid/CPR/AED certifications preferred, or have the ability to become certified. A valid state driver’s license is required.
Preferred candidate will have a respect for history and the environment along with a strong positive work ethic. Must be tolerant of insects and wildlife as this is a rustic farm setting within a state park. Must be proficient in Microsoft Office, Google and familiar with other social media.
Associates Degree and/or relevant experience is preferred.
Manage event inquiries in a timely manner. Schedule and provide tours, handle wedding pre-meetings and all private event related questions via phone, email, and in person. Prepare site usage contracts and mail follow-up paperwork. Maintain contact list, to do list, and calendars via Google. Prepare facilities for usage, including the setup of equipment. Make sure facilities are cleaned/cleared per event contract. Work with staff and volunteers to make sure event is covered. Make sure museum facilities are properly secured during and after the event. Promote the use of Steppingstone rental facilities. Report any safety or security concerns promptly to the Executive Director.
Must be available during office hours Tue-Fri 9am-2pm with additional hours for scheduling meetings outside of office hours and event coverage in season. Must be available to work weekend and evening hours during rentals and events. Will be expected to be on-call for emergencies or issues with all private and public events.
Starting salary is $ 26,500 per year, with paid annual leave and paid holidays, no other benefits.
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